Unit 8
Stradavoher Retail Park
Co. Tipperary
E41 XE12

We’re hiring – Site Office Administrator

April 28, 2023

Site Office Administrator wanted!

Join us for a busy outdoor events season as a Site Office Administrator! We’re currently seeking experienced and highly organized individuals to support our operations at some of the biggest and most exciting music festivals this summer. Ryans Cleaning is a leading provider of professional cleaning services at mass events in the UK and Ireland. As a Site Office Administrator, you’ll play a key role in ensuring the smooth running of events while contributing to their sustainability. This is a great opportunity to be part of a highly motivated team and contribute to the success of your favourite events. Apply now!


Reporting to: Event Manager

Location: multiple sites across the UK (accommodation provided)

Role Purpose

The Site Office Administrator will have responsibility for:

  • Supporting the Event Manger in ordering, delivery scheduling and replenishment of site requirements (i.e. material’s, equipment, accommodation, consumables. This is not an exhaustive list).
  • Supporting the Event Manger in the delivery of Health and Safety obligations on site (i.e. H&S inductions and relevant record keeping on site)
  • Supporting the Event Manager in ensuring a flow of information across the organisation.
  • Responsibility for reporting staff rosters for both direct and agency staff.
  • Deal with staff queries on site.
  • Reporting on Site Budget to the Event Manager, ensuring the event is run within budget.
  • Act as a liaison between Event Site & Production Office’s and the Event Manager
  • Act as a liaison between suppliers on site, i.e waste companies or staff agencies
  • Raise PO’s and sign off on invoices if required

Main accountabilities and key tasks:

  • Act as main point of contact for all departments within the business for operational queries/issues
  • Manage activities, such as staffing, scheduling, transport, logistics and assist with customer relations
  • Pro-actively work with the Operations manager to identify opportunities for process improvement which will deliver operational excellence and efficiencies for the organisation.
  • Build close relationships within the organisation promoting best practice.
  • Mentor team members by providing support and expertise on current legislation and related techniques/skills and to be a point of escalation for them
  • Ordering of equipment and supplies needed by the business and ensure regular maintenance.
  • Provide cover and be responsible for maintaining operations in the absence of the operations manager.
  • Manage ad-hoc duties and projects as necessary
  • Travelling to events in Ireland and the UK, will be required

Knowledge & Experience:

  • Min 1 year experience in a similar/relevant role
  • Working knowledge of Health & Safety regulations is desirable
  • Experience of managing team/staff, with a hands-on approach is an advantage
  • Ability to work independently, manage multiple tasks and drive initiatives working with the Site Manager
  • Excellent written and verbal communication
  • Strong customer service skills
  • Ability to problem solve
  • Excellent organisation skills with strong attention to detail
  • Experience managing and running a budget
  • Excellent relationship building skills
  • Proficient with Microsoft Suite of packages.
  • Driving licence

Opportunity to learn and develop in the role.

  • Training will be provided for job specific tasks
  • Kelio – time management system used


Please email your CV: info@ryanscleaning.com

Deadline for applications: 12th May 2023


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